Category Archives: Uncategorized

Data Capture Requirements

OutProsys continuously work on creating data capture solutions that will meet each individual client’s requirements. A client’s data capture requirements are always evolving, along with their business, allowing for constant communication and innovation between OutProsys and the client. In order to start understanding a client’s requirements and prepare a commercial proposal, the following information is required;


  • A representative sample of the form (preferably completed)
  • An indication of how they will receive the forms (image or hard-copy) and if
    hard-copy whether scanned images are required
  • What frequency they can expect to receive the forms (once off, monthly, weekly etc.)
  • What volumes they can expect to receive on the above frequency
  • What turnaround is required based on the above volume and frequency
  • Indication of any fields that do not need to be captured
  • The required Output data format


do what you do best, outsource the rest

eCapture Survey Software tool

OutProsys developed a mobile electronic survey software platform that provides a simple method of conducting any survey you would like to create.

eCapture’s site can be viewed here.  eCapture also supplies a blog covering the following topics;

Mobile Survey Software Tool
Electronic Survey Software Platform; Scripting and Hardware
Survey Software Tool with GPS and Offline Capabilities
Survey Software Key Features
How to complete an Online Survey
Introducing a Survey Software platform
Key Benefits of our electronic survey software platform
How to get the most out of your online survey
5 Tips for writing a great online survey
2 Steps to a better response rate.
Engagement is everything: 4 easy steps to increasing your survey response rates



Create Surveys Simply

Benefits of the Double Capture Process

To understand Double Capture please view the blog What is Double Capture. The process was developed to accomplish certain key benefits which are listed below:

Achieve significantly higher accuracy rates (> 99.9%)

Avoid costly recognition solutions

Improve the completeness and validity of the data being captured

data capture

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What is Back Scanning

Back scanning can be described as the scanning of documents that have been filed away and are no longer referred to frequently. Back scanning is used to convert your old documents into electronic images.

Here are some benefits of back-scanning;

  • Less physical storage space required
  • Electronic documents allows for quick and accurate search results
  • Creates back-ups of your documents and assist with disaster prevention

OutProsys offers back scanning and data capture services. The data capture service can be used to index the scanned documents and the digital information can integrate with you current document management system.

data capture

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Data Capture Outsourcing Benefits

Outsourcing your document processing and data capture needs to OutProsys has many benefits, we will list only 6 in this blog;

  1. Get access to Specialist knowledge and expertise
  2. Improve management of disputes and exceptions
  3. Decrease your overhead costs and improve profitability
  4. Remove upfront Capital Costs
  5. Enhance your disaster recovery planning
  6. Get access to unparalleled, real-time visibility

More benefits can be viewed on the OutProsys blog, along with articles like;

Document Processing: What is it and The Top Five Reasons to Outsource

data capture

do what you do best, outsource the rest

Web Portal Benefits

Web Portal, document management benefits

Four Benefits of our Web Portal;

  1. Search, view and download documents instantaneously
  2. Define and control user access to authorised jobs
  3. Maintain a full backup of your documents securely off-site
  4. All access is via a secure encrypted connection using https

We welcome you to test our Document Management Web Portal.

More Web Portal and Data Capture service benefits can be found at;

data capture

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Data Capture Explained Simply

Welcome to Data-Capture’s first blog post. We would like to inform you that this blog page will focus on a variety of topics such as Business process outsourcing, document processing, web-portals, coding, scanning, recycling and of course data capture.

To start things off we will introduce our Data Capture animation. OutProsys developed a five step process flow to assist companies with their Data Capture requirements and this short animation explains each step in a fun and simple way.

Data capture can be defined as the action or process of gathering data. Companies typically spend a lot of time and resources to gather industry specific data which needs to be imported into their systems in a manner that is complete, accurate and valid. This is where OutProsys can help with their team of specialised resources that can prep, scan and double capture your data providing complete & accurate results in your required output format and within your specified turnaround.

data capture

do what you do best, outsource the rest