OutProsys continuously work on creating data capture solutions that will meet each individual client’s requirements. A client’s data capture requirements are always evolving, along with their business, allowing for constant communication and innovation between OutProsys and the client. In order to start understanding a client’s requirements and prepare a commercial proposal, the following information is required;
A representative sample of the form (preferably completed)
An indication of how they will receive the forms (image or hard-copy) and if
hard-copy whether scanned images are required
What frequency they can expect to receive the forms (once off, monthly, weekly etc.)
What volumes they can expect to receive on the above frequency
What turnaround is required based on the above volume and frequency
Indication of any fields that do not need to be captured
Back scanning can be described as the scanning of documents that have been filed away and are no longer referred to frequently. Back scanning is used to convert your old documents into electronic images.
Here are some benefits of back-scanning;
Less physical storage space required
Electronic documents allows for quick and accurate search results
Creates back-ups of your documents and assist with disaster prevention
OutProsys offers back scanning and data capture services. The data capture service can be used to index the scanned documents and the digital information can integrate with you current document management system.
Welcome to Data-Capture’s first blog post. We would like to inform you that this blog page will focus on a variety of topics such as Business process outsourcing, document processing, web-portals, coding, scanning, recycling and of course data capture.
To start things off we will introduce our Data Capture animation. OutProsys developed a five step process flow to assist companies with their Data Capture requirements and this short animation explains each step in a fun and simple way.
Data capture can be defined as the action or process of gathering data. Companies typically spend a lot of time and resources to gather industry specific data which needs to be imported into their systems in a manner that is complete, accurate and valid. This is where OutProsys can help with their team of specialised resources that can prep, scan and double capture your data providing complete & accurate results in your required output format and within your specified turnaround.